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Board Update 5/9/22

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Presentations 

Agenda Item 4.0

Friendship Choir Performance – 4.01
Students from several Friendship Junior High School groups presented examples of their work this year, starting with two songs performed by the Friendship Junior High Choir with ukulele accompaniment by Friendship Choir and General Music Teacher Jessica Zolmierski and Friendship student musicians.

Friendship Student Presentation – Student Senate – 4.02
Members of Student Senate also presented the Student Ambassador and Student Senate programs to the board. The students explained their role and responsibilities in the programs, what they have learned from participating, and how they have impacted their school community and fellow classmates.


District Presentations

Agenda Item 6.0

Special Education – 6.01
Elizabeth deGruy, Executive Director of Educational Services, presented a special education overview to the board, which included: 

  • a general overview of the Individuals with Disabilities Education Act (IDEA) and an explanation of protections guaranteed by its laws
  • a snapshot of current special education students in the district including enrollment and staff
  • how CCSD59 plans to provide an appropriate, student-centered education to each student covered by IDEA
  • focus areas and future direction for the district

The entire presentation can be viewed here.


Discussion Items

Agenda Item – 7.0

NSSEO FY23 Tentative Budget – 7.01
Dr. Judy Hackett, NSSEO Superintendent, and Julie Jilek, NSSEO Assistant Superintendent, presented the Northwest Suburban Special Education Organization (NSSEO) FY23 Tentative Budget. Along with the proposed budget, information about NSSEO’s programs and services, five-year facility plan, and funding reserves were highlighted. NSSEO provides CCSD59 and surrounding districts with a variety of support services for students with special learning needs.

The anticipated costs for CCSD59 pertaining to NSSEO for the FY23 budget will be $2,615,608, a decrease of $1,068,794 compared to last year. This is due, in part, to CCSD59 transitioning Occupational and Physical Therapists from NSSEO staff to CCSD59 staff, providing a net savings of $109,171.20.

The presentation can be viewed here.

Determination of Serious Safety Hazards Related to Student Transportation – 7.02
According to Illinois School Code (105 ILCS 5/29-3), a school board may provide free transportation for any pupil residing within one and one-half miles from school where conditions are such that walking constitutes a serious hazard to students due to vehicular traffic. These areas have been identified as a serious safety hazard in accordance with guidelines promoted by the Illinois Department of Transportation (IDOT) in consultation with the Illinois State Board of Education (ISBE). 

As part of preparations for 2022-23 student transportation services, the administration has reviewed the conditions and certifies to the State Board of Education the hazardous conditions remain unchanged.

The board will vote on approval of these areas at the June 13, 2022, board meeting.

Setting Student Meal Fees for the 2022-2023 School Year – 7.03
The board reviewed establishing the student per meal fees for the 2022-23 school year as follows:

  • Full price lunch: $3.15 (a 10-cent increase from the previous rate to stay in compliance with Illinois)
  • Full price breakfast: $1.30 (no change from the previous rate)
  • Reduced price lunch (currently $0.40) (in accordance with federal guidelines)
  • Reduced price breakfast (currently $0.30) (in accordance with federal guidelines)
  • Carton of milk price: $0.50 (no change from the previous rate)

 The board will vote on approval of these rates at the June 13, 2022, board meeting.

Food Service Contract Renewal for 2022-2023 Lunch and Breakfast Programs – 7.04
The 2022-23 school year represents the sixth renewal for Organic Life, the district’s food service management company. While state law allows the district to normally renew a contract four times before a district is required to bid the service, the state allowed a sixth renewal this year due to the pandemic.

The board discussed the following:

  • The per meal rates for the breakfast program will increase from $1.3221 to $1.4146. 
  • The reimbursable lunch and a la carte equivalent rates will increase from $3.0301 to $3.2422 per meal. This increase is based on the allowable CPI of 7%. 
  • Organic Life has also requested an additional fixed minimum wage fee of $41,559.84 as a result of the Cook County Minimum Wage Ordinance.

The board will vote on the contract with Organic Life at the board meeting on June 13, 2022.

Appointment of School Treasurer – 7.05
In accordance with section 5/8-1(c) of the Illinois School Code, the board is required to appoint a school treasurer for each fiscal year.

The board will vote on appointing Assistant Superintendent for Business Services/CSBO, Ronald O’Connor, as school treasurer at the board meeting on June 13, 2022.

School Treasurer Bond – 7.06
In accordance with Section 8-2 of the Illinois School Code, the school treasurer is required to execute a bond which must be approved by at least a majority of the members of the board. The board will vote on appointing Ronald O’Connor, Assistant Superintendent for Business Services/CSBO, as School Treasurer, and the School Treasurer’s bond from July 1, 2022 to July 1, 2023 in the amount of $60,729,766, at the board meeting on June 13, 2022.

Direct School Treasurer to Transfer Interest Earned in the Debt Service Fund to the Educational Fund for Fiscal Year 2021-2022 – 7.07
As part of the district’s long-term financial plan, 100% of interest earned in the Debt Service Fund is to be transferred for use in the Educational Fund. The adopted 2021-22 budget includes a transfer of interest allocation of $20,935 from the Debt Service Fund to the Educational Fund, reflecting an estimate of the total interest earnings within the Debt Service Fund accrued during the 2021-22 fiscal year. 

The board will vote on June 13, 2022, to approve the resolution and authorize the school treasurer to proceed effective with the 2021-22 year-end closing process.

Direct School Treasurer to Transfer Interest Earned in the Working Cash Fund to the Operations and Maintenance Fund for Fiscal Year 2021-2022 – 7.08
As part of the district’s long-term financial plan, 100% of interest earned in the Working Cash Fund is to be transferred for use in the Operations and Maintenance Fund. The adopted 2021-22 budget includes a transfer of interest allocation of $31,684 from the Working Cash Fund to the Operations and Maintenance Fund, reflecting an estimate of the total interest earnings within the Working Cash Fund accrued during the 2021-22 fiscal year. At the end of each fiscal year, the district records interest earnings. 

The board will vote on June 13, 2022, to authorize the school treasurer to proceed effective with the 2021-22 year-end closing process.

Juliette Low Retention Work – 7.09
At the board meeting on April 11, 2022, the board received an update on the progress of the approved 10-Year Capital Projects Plan, including additions at Juliette Low Elementary. It was also discovered that water retention work on the parking lot would improve drainage. 

Three bids for this project work were received, with the lowest responsive bid of $75,000 from Maneval Construction Company to complete the specified work. This sum can be covered by the 60 Fund, which does not affect the district’s operating balance. 

The board will vote at the board meeting on June 13, 2022, on awarding the bid.

Clearmont and Administration Building Asphalt Work – 7.10
The 10-Year Capital Projects Plan also includes asphalt repair work at Clearmont Elementary and the Administration Building.

Two bids for this project work were received, and the lowest responsive bid of $95,000  was received from Chicagoland Paving Contractors Inc.

The board will vote at the board meeting on June 13, 2022, on awarding the bid.

Sealcoating and Crack Filling at Various District 59 Facilities – 7.11
CCSD59 has an asphalt maintenance program where approximately half of the district’s parking lots and playground areas have sealcoating and crack filling work performed every other year. This program is designed to prolong the life of the asphalt areas.

This summer, asphalt maintenance is scheduled at the following locations: Administration Center, Brentwood, Byrd, Devonshire, Early Learning Center, Forest View, Grove, and Holmes. 

The lowest responsive bid to perform the asphalt maintenance work was submitted by Demarr Sealcoating Inc. in the amount of $66,500.

The board will vote at the board meeting on June 13, 2022, on awarding the bid.

To Adopt Fiscal Year, Place 2022-2023 Tentative Budget on Public Display, and Set Date for Public Hearing – 7.12
As part of the tentative 2022-23 budget process, the board discussed the following schedule:

  • Setting the dates for fiscal year 2022-23 as beginning July 1, 2022, and ending June 30, 2023
  • Setting the date and time for the public hearing concerning the 2022-23 budget as 6:00 p.m. on Monday, August 1, 2022, at the Administration Center 
  • Directing the administration to display the tentative budget for a period of at least 30 days prior to the public hearing on August 1, 2022, and publish a notice of the hearing date and the availability of the tentative 2022-23 budget for review in the Journal and Topics newspaper

The board approved the above budget schedule, and any suggestions or changes to the tentative budget will be reflected in the final 2022-23 budget to be presented for approval at the board meeting on September 12, 2022.

District-wide Copier Lease Solution – 7.13
The district is currently looking into renewing its copier contract, and Konica Minolta has been working to upgrade each machine at minimum cost. At this time, pricing is being determined.

The renewal of the contract will be discussed at a future board meeting.

Allied Contract Amendment – 7.14
The board reviewed an amendment to the Allied contract as part of the 10-Year Capital Projects Plan.

The amendment is pertinent to the health life safety plan filed with the Illinois State Board of Education and covers the replacement of exit signs. The cost is $111,800 and funding would be supported through the health life safety fund.

In addition, the replacement of a condensing unit at Friendship Junior High would also be supported at a cost of $51,600 through the 60 Fund. 


Board Reorganization

Agenda Item 8.0

Determination of Length of Office – President, Vice-President, and Secretary to the Board of Education – 8.01
The board established the length of office for the board president, vice president, and secretary to be for a period of one year with the next election of officers to occur in 2023.

Establishment of Stipend for Board of Education Secretary – 8.02
Board Policy 2.110 states the board secretary may receive compensation as determined by the board before his/her election. The board determined, as in previous years, to not pay the stipend to the board secretary.

Nomination and Election of President – 8.03
The board elected Randy Reid to be the Board of Education President for a one-year term.

Nomination and Election of Vice President – 8.04
The board elected Courtney Lang to be the Board of Education Vice President for a one-year term.

Nomination and Election of Secretary – 8.05
The board elected Patricia Petrielli to be the Board of Education Secretary for a one-year term.

Set Time, Dates, and Location for Regular Meetings of the Board of Education for the Next Twelve Months – 8.06
During the reorganization of the Board of Education, Illinois School Code requires setting the date, time, and place for its regular meetings. An updated listing of meeting dates, times, and locations for the 2022-23 school year can be viewed in the resolution here.

Appointment of IASB Governing Board Representative – 8.07
The board appointed Randy Reid as the District 59 Illinois Association of School Boards (IASB) Governing Board Representative. Courtney Lang will be an alternate representative.


Action Items

Agenda Item – 10.0

Appointment of and Contract Approval for Rupley School Principal – 10.01
With the resignation of current principal Diana O’Donnell at the end of the 2021-22 school year, district administration recently conducted a search for the new Rupley Elementary School principal. After an extensive process that included multiple interviews, a school site visit, and leadership reference checks, Mrs. Katie Sullivan, current Assistant Principal of Brentwood Elementary School, was recommended by the administration. The board approved Mrs. Sullivan for the position of elementary school principal at Rupley Elementary effective July 1, 2022.

sullivan web story

Ratification of Collective Bargaining Agreement for Certified Staff – 10.02
On June 30, 2022, a three-year agreement for certified staff members between the board and the District 59 Education Association (DEA) will conclude. After members representing the board and DEA bargaining teams met for discussion in the spring, a new collective bargaining agreement for certified staff was ratified by members of the D59 Education Association on May 2, 2022.

The term of the agreement is July 1, 2022 – June 30, 2025, and includes an average annual compensation increase of 4.19%.

The board approved the agreement as outlined above.

Approval of Renewal for Refuse/Recycling Service Final Proposal – 10.03
CCSD59 is currently in the second year of its contract with Republic Services for general refuse and recycling services, with an option for one more year of renewal based upon the district’s satisfaction with the vendor’s performance.

Republic Services has proposed a 6.16% rate increase due to a rise in operating expenses, which resulted in an additional cost of $283.46 per month. With the increase, the total expense for services will be $4,603.48 per month compared to the previous rate of $4,320.02 per month. 

The board approved the renewal of the contract with Republic Services for the period beginning July 1, 2022, and extending through June 30, 2023.

Approval of Taxi Cab Services – 10.04
CCSD59 issued a Request for Proposal (RFP) to eight taxicab service companies to establish contracted rates for the 2022-23 school year. Taxi services are used in cases where the district is mandated to provide transportation for a homeless or special education student, and the student’s location cannot be routed in conjunction with other standard school bus services. During the 2021-22 school year, the district transported approximately 20 students by taxi on a regular basis.

Three taxicab companies responded to the RFP, and the term of the contract would be for one year beginning August 12, 2022, through August 12, 2023. 

The rates proposed by the companies who responded to the RFP are as follows:

CitiCare:

  • Minimum Trip Charge: $26
  • Base Rate: $0
  • Per Mile: $2.60

303:

  • Minimum Trip Charge: $48
  • Base Rate: $48
  • Per Mile: $2.99

Zum:

  • Minimum Trip Charge: $70
  • Base Rate: $70
  • Per Mile: $2.95

The board approved the rates as quoted by the taxicab companies as outlined above.

Approval of Illustrative Math for the Junior High Schools – 10.05
In May 2021, the board approved a one year pilot of Illustrative Math at the junior high level. During the 2021-22 school year, a math implementation team was created to support the implementation plan of Illustrative Math in kindergarten through eighth grade.

 As discussed at the board meeting on April 11, 2022, there was positive feedback around the use of Illustrative Math as the universal core resource at the junior high level. A full adoption and continued purchase of Illustrative Math was therefore recommended as the junior high core math resource for the 2022-23 school year and through the remainder of the three-year math implementation plan in the 2023-24 school year.

The board approved the purchase and use of Illustrative Math as the universal core resource at the junior high level at the cost of $91,630.

Approval of District Wireless System Upgrade – 10.06
In March 2022, the district issued a request for proposal to update the wireless network system, including all access points at each building and the district’s wireless controller. 

Three bids were received, and after review, it was determined that DSN Group best met the needs of the district. With the district’s 80% E-Rate discount, the overall net cost is estimated to be $52,080.

The board awarded the bid of the Wireless LAN contract to DSN Group. 

Approval of District 59 Education Foundation $798.49 Donation to Two CCSD59 Schools – 10.07|
The board approved a donation totaling $798.49 from the D59 Education Foundation, which will be distributed as follows:

  • Friendship Junior High will receive $500 for a Lego project.
  • Rupley Elementary will receive $298.49 to purchase support materials for the Education Life Skills Program.

Approval of Portable Classrooms for Brentwood and Frost Elementary Schools – 10.08
Due to a shift in programming for the 2022-23 school year, classroom space is immediately needed at Brentwood Elementary School and Frost Elementary School. 

The district is in the process of evaluating long-term solutions for equity around all buildings. Since this classroom space is not currently available, the temporary solution of portable classrooms was discussed. The portable classrooms would be utilized at the two locations for one year during the 2022-23 school year.

Each portable unit contains two classrooms and one washroom so that students do not need to travel between these exterior classrooms and the building. Each portable unit is approximately $220,000 and would be a rent-to-own contract with a buyout of $1 at the end of the lease. 

With the required utilities, the total cost is approximately $659,300 for both units at the two schools for one school year. 

The board postponed the vote on the purchase of two portable classrooms to the Committee of the Whole meeting on May 23, 2022.

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